Office Manager

Operations · Charlestown, Massachusetts
Department Operations
Employment Type Full-Time
Minimum Experience Mid-level

Maark is seeking an Office & Facilities Manager for our Boston Office. As an organized and competent professional with strong communication skills, undertaking a variety of day-to-day office and clerical tasks, you will be confident dealing with individuals at all levels and have the ability to carry out administrative duties with accuracy. A computer literate self-starter, you will be proficient in multitasking and managing multiple projects at once. You have the ability to work well both on your own and as part of a team, with a focus on quality and customer satisfaction. The goal is to ensure that office operations run smoothly and continuously add maximum value to the Boston office.

We’re headquartered in Boston, MA, but have a hybrid work model—two days a week in the office and three days from home. Occasionally it will be necessary to work on-site more than 2 days weekly as client meetings arise. We are most interested in forming long-term relationships with hard-working, self-motivated individuals who take pride in their work, are up for any challenge, and enjoy working in a highly collaborative, fast-paced, professional environment.

Key responsibilities:

  • First point of contact for the business - regularly liaising with clients, agency guests, applicants, and employees.
  • Day to day office management, including managing all office supplies and developing effective relationships with all suppliers.  Coordinator of all on-site food and beverage needs to include client and internal events.
  • Assist and support the HR and Operations teams with a variety of projects and tasks and assist with the onboarding process.
  •   IT & equipment support, as needed.
  •   Facilities liaison.

What we are looking for:

  • At least three years’ relevant experience across multiple administrative roles, potentially but not necessarily in project management, finance, consulting, start-ups, or other relevant industry track.
  • Attention to detail, excellent coordination, time management and organizational skills.
  • Strong team player with excellent interpersonal skills and the ability to build effective relationships at all levels.
  • Adept at managing a varied workload with the ability to multi-task and re-prioritize in a fast-paced and demanding environment.
  • The successful candidate is highly motivated, forward thinking, and works well under pressure. Must have a willingness to proactively take on new tasks.
  • Positive, can-do attitude.
  • Advanced Microsoft Office skills, particularly Outlook (calendar management), MS PowerPoint, Excel & Word .

About Maark

Maark is a strategic marketing and innovation agency for global companies - headquartered in Boston, MA. We help our clients define and articulate their vision, design new connected customer experiences, and develop applications at the intersection of where what's possible meets what's relevant. 

At Maark, we don’t just accept difference - we celebrate it, we support it, and we respect it for the benefit of our employees, our products and our community. Maark is an equal opportunity employer. Employment at Maark is based solely on a person's merit and qualifications directly related to professional competence. Maark does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or any other basis protected by law.

We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline.

Feel free to visit our home page to learn more about us!

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  • Location
    Charlestown, Massachusetts
  • Department
  • Employment Type
  • Minimum Experience